Privacy Policy – Dignified Living Communities LLC

Privacy Policy

Last Updated: 2025

Dignified Living Communities LLC ("we", "us", "our") is committed to protecting your privacy and ensuring transparent communication about how we collect, use, store, and protect your information. This Privacy Policy explains what data we collect, why we collect it, and how it is used across our housing placement services, referral systems, applications, and websites.

1. INTRODUCTION

Dignified Living Communities LLC provides community-based residential services for seniors, veterans, and reentry clients. By using our website, completing referral forms, or submitting applications, you agree to the terms of this Privacy Policy.

This policy applies to all digital interactions including our website, online forms, assessments, and communication systems.

2. DATA WE COLLECT

We collect personal information only to the extent necessary to evaluate housing eligibility, maintain safety, and coordinate services.

Data Types Collected:

  • Personal identification (name, DOB, contact info)
  • Case manager/agency details
  • Client intake, referral, and assessment information
  • Income verification and eligibility documentation
  • Uploaded documents (ID, benefits letters, assessments)
  • Website analytics (non‑personal, anonymous)
  • Form submissions and communication records

Storage Location

Your data is securely stored on servers hosted in the United States through reputable hosting providers that maintain industry‑standard security protocols.

3. REGISTRATION & FORM DATA

If you submit a referral, assessment, or housing application, we collect only the information you voluntarily provide.

Administrators at Dignified Living Communities LLC may access this data solely for placement decisions, communication, and safety compliance.

4. CONTACT FORMS & COMMUNICATION

Information submitted through our contact forms or referral forms is sent to our secure company email. This data is used only for communication and placement coordination. We do not sell or share this information for marketing purposes.

5. COOKIES & WEBSITE ANALYTICS

Our website may use cookies to enhance user experience and track basic anonymous traffic analytics. No personally identifiable information is collected through cookies.

You may disable cookies in your browser settings at any time.

6. EMBEDDED CONTENT

Our website may include embedded maps, videos, or public information tools. Embedded content from third‑party sites behaves the same as visiting those sites directly and may collect data according to their own privacy policies.

7. WHO HAS ACCESS TO YOUR DATA

Only the following parties may access your data:

  • Authorized Dignified Living Communities LLC staff
  • Placement coordinators
  • Administrators responsible for verifying eligibility and documentation

We do not share or distribute your information without your consent except where required by law.

8. THIRD‑PARTY ACCESS

We do not sell or trade personal information. Limited data may be shared only with third‑party services required to operate our digital systems (e.g., secure file storage, email routing, or form processing).

These providers maintain their own privacy and data protection standards.

9. DATA RETENTION

We retain referral and application information only as long as necessary to:

  • Complete placement screening
  • Meet legal and compliance requirements
  • Maintain safety and documentation records

10. SECURITY MEASURES

We use SSL/HTTPS across all digital platforms to secure communication. Access to sensitive data is restricted to authorized team members only.

11. YOUR DATA RIGHTS

You may request:

  • A copy of your personal data
  • Correction of inaccurate information
  • Deletion of your personal data, where legally permitted

Requests can be made by contacting our administrative team.

12. LEGAL DISCLOSURE

We may disclose information if required to comply with legal obligations, court orders, subpoenas, or in cases involving safety concerns or fraud prevention.

13. UPDATES TO THIS POLICY

We may update this Privacy Policy periodically. Continued use of our website or services indicates acceptance of any updated terms.